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Payment Vouchers are the vehicle by which Projector reimburses resources or pays vendors. If your organization wishes to perform the following actions, you'll likely find yourself visiting the payment voucher browser.

  • use company issued credit cards
  • perform credit card reconciliations
  • pay multiple expense reports with a single payment
  • pay a single expense report with multiple payments

Organizations that don’t require these capabilities will not need to work with Payment Vouchers at all since Projector will automatically create and manage them directly.

Find and manage payment vouchers from Topics | Manage | Payment Vouchers or navigate to https://app.projectorpsa.com/management/expense/paymentvouchers

Permissions and Settings

You must have the cost center permission Administer Expense Document Payment Workflow for an expense document's cost center to view, approve, or change the status of its payment voucher.

When you create a payment voucher based off an expense document, the voucher number is derived from its associated expense document number. See the table below. The voucher number is derived by adding a prefix and a postfix. The prefix indicates the document type. The postfix indicates whether this is the first, second, third, etc payment voucher created for that document number.

Expense Document NumberPayment Voucher Number
ER00123PVER00123.1
VI00123PVVI00123.1
SUB00123PVSUB00123.1
SC00123PVSC00123.1

If you create a blank payment voucher, then the naming convention is simply PV00123.

To Approve to Pay a cost card, the voucher date must be in an accounting period open for AP.

  • Cost card already on a payment voucher - look at the payment voucher's date
  • Cost card on an expense report or soft cost document - a new payment voucher will be created using today's date
  • Cost card on a vendor invoice or subcontractor invoice - a new payment voucher will be created using the VI or SUBC date
  • Blank payment voucher - date defaults to null and you can set one or leave it null


Manage Payment Vouchers

Common actions when managing payment vouchers.


Create

There are two ways to create payment vouchers. One way is to mark an expense Paid through Cost Approvals. This creates a payment voucher named after the expense document.

The second way is to go to this form, the payment voucher browser, and click Create Payment Vouchers from the multi-select dropdown.

View

Double click a payment voucher.

Delete

Right click the payment voucher and choose delete. PV must be in the Not Approved to Pay status in order to delete it.


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