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Budget TypeDescriptionExample
Contract Terms

Contract terms are set on the Engagement Contract Tab.

Notify a user

that

when this approval exceeds the Not to Exceed cap

would be exceeded

.

Engagement Contract line item has a cap of $10k. Approving these time costs cards will result in $10,001 of billable expenses. An alert is thrown.

Engagement Budget

Engagement budgets

look at

are set on the Engagement Budget Tab.

An engagement budget encompasses all cost cards

entered against

on all projects under

it

the engagement.

Alerts are thrown when you consume a certain percentage of your budget. Alerts are only shown if the Send E-mail Alert checkbox is ticked for a threshold. There are two threshold types. Budget alerts only use the

Alerts only use the Actuals to Date vs. Budget at Completion threshold and require that Send E-mail Alert checkbox is ticked.

Engagement has a budget of 100 hours$1000. Your installation is configured to alert you when 80% of those hours are that budget is consumed. Approving these time cost cards will result results in 81 hours$1001. An alert is thrown.

Project Budget for active baseline

Project budgets are set on the Project Budget Tab.

Project budgets look at all cost cards

entered

against

the project for these cost cards. Budget alerts are thrown when you consume a certain percentage of your budget. Only the active baseline is checked. Alerts are only shown if the Send E-mail Alert checkbox is ticked for a threshold. Of the two threshold types, Projector uses the 

a single project.

Alerts only use the Actuals to Date vs. Budget at Completion threshold and require that Send E-mail Alert checkbox is ticked.

Only the active baseline is checked.

Project has a budget of 100 hours$1000. Your installation is configured to alert you when 80% of those hours are the budget is consumed. Approving these time cards will result in 81 hoursthe cost cards results in $1001. An alert is thrown.
Sub-Project Budget for active baseline

Project budgets can be broken down into more granular buckets. For example, create a budget for each resource working on this project. Then time-phase that budget for each month. Alerts are limited to the smallest bucket defined. In our example, you only receive a budget alert when a cost bucket is exceeded. Not when the resource's bucket for all time periods is exceeded.

Budget alerts are thrown when you completely consume the budget.

Only the active baseline is checked.

Jim is budgeted 20 hours $200 for last week. Approving these time cards will result in 21 hoursApprove $201 of cost cards. An alert is thrown.