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The most important thing to take away from the info tab is that you are specifying whether your budget numbers should be prepopulated. For example, I want to create a new budget and prepopulate it based on the cost plan. Or, I don't want Projector to populate my budgeted amounts for me. I will do it myself.

Checkbox

Description

Create budget baseline based on

The budgeted money can be prepopulated based on one of the data points described below:

  • Cost plan - A cost plan is defined on the cost planning tab. Oftentimes at the start of a project the cost plan matches the budget.
  • Current Active Baseline - Use your current baseline to prepopulate your new plan. When this option is selected you will not be able to make changes to the Dimension or Time Period tabs. Added metrics default to all zeros. If you remove the current plan's metric type, no data is carried through.
  • None - Budgeted amounts are not prepopulated

Make the new baseline the active baseline

Check this box to make this baseline the active baseline after it is created. Useful when you are replacing the current plan with a new one. Untick this checkbox if you are adding additional budgets for informational or planning purposes only.

Dimension Tab

A dimension breaks down a metric into more granular detail, in this case expense types. For example, you could create separate budgets for Travel, Meals, and Entertainment. If the options on this tab are grayed out, then you have chosen to copy the Current Active Baseline on the Info tab. As Projector cannot reliably translate between say departments and resources, you are locked into the current dimension type.

Dimension

Description

Expense Type

Populated based on each expense type in your installation

Expense Type GroupPopulated based on each expense type group in your installation

None

Don't break down the budget any further

Metric Tab

Tick the checkbox next to each metric you want to track. See the grid below for an explanation of each. Choose a radio button for the primary metric. The primary metric is shown in reports and dashboards. If an active metric option is grayed out, it is because the primary metric radio button is ticked for it. Choose a different radio button as appropriate.

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Tick the checkbox next to each metric that you want to track for budgeting. Typically for a fixed price project you would be interested in Resource Direct Cost or Hours. Whereas for a T&M project you would be interested in Billing Adjusted or Contract Revenue.

Active Metrics

Description

Client Amount

Amount that the client is responsible for paying

Disbursed Amount

Amount that is put towards expenses, regardless of who pays for them

Expense Amount

Amount that the company is responsible for paying

Primary Metrics

Choose a radio button for the primary metric. The primary metric is used for display in the Project Dashboard and in Reporting. It should represent the metric that you most often want to see or be used for checking project performance.

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This optional setting allows you to time phase your budgets. For example, you might want to budget $1000 for each month of a project. Leave this checkbox unticked if you don't care about time phasing.

Control

Description

Starting On

Enter a start date for the budget

Time Phased By

Choose the period by which the baseline will be phased: 

  • Day
  • Week
  • Month
  • Half-month
  • Quarter
  • Year

For

Enter the quantity of units for which the budget will extend. For example, if you chose Week from the Time-phased by section, enter the number of weeks.

Ending On

Based on the information entered above, Projector will automatically calculate the end date