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When a project moves between stages, Projector optionally sends a notification email to the PM Team and a subset of users determined by cost center. This is useful for tracking the progress of projects as they move through the project life cycle. You manage these notifications and whether they should be sent via the Stage Editor. Each email lists the affected project, its engagement, the original stage and the new stage.

Emails are only sent when an existing project is updated. Not when a new project is created.

Example Email

This is the body of a typical email you will see from Projector

From: "Projector PSA" <noreplies@projectorpsa.com>
Sent: Friday, Feb 19, 2014 5:18 AM
To: John Doe

Subject: Project Coyote Launcher 3000 (P001055-001) has changed to stage Delivery

Bettina Borces has changed a project stage in Projector as follows:

* Client: Acme Corporation
* Engagement name: Coyote Launcher 3000
* Engagement code: P001055
* Project name: Field Testing
* Project code: P001055-001

* Project stage changed from "Open" to "Delivery"

    at 19-Feb-2014 11:54:07

 

Projector account: revcorp-bb (revcorp-bb)
All times reported in (UTC-05:00) Eastern Time (US & Canada)
This email was automatically generated. Please do not reply directly to this message.

Email Senders

Emails are sent automatically by Projector

Email Recipients

There are three sets of possible recipients

GroupDescriptionSent If...
PM TeamThe PM team consists of the Engagement Manager, Project Manager, and anyone marked Can Act as PMThe project stage permission Notify PM team when moving from/to stage is enabled
Cost Center Notification WatchersUsers who have stage notifications turned on for the project's cost center.The project stage Notify cost center list users when moving from/to stage is enabled
Person who made the changeThe person who changed the stage and saved the project.This email is always sent so the email sender so the sender can be certain it went out to its intended recipients.

Projector-Generated Email Limit

Projector-generated emails are limited to ten recipients to prevent mail servers marking them as spam. If more than ten recipients are included then only ten recipients will be emailed.

Email Send Time

An email is sent once the project is saved and should be received within a few minutes. 

 

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